I’ll be the first one to admit it – I am a big Apple fan. I think—and millions of satisfied Mac users would agree—their products are by far the best on the market, and Mac computers beat any PC running windows in both quality and ease of use.
Now that that’s out of the way, I’d like to show you why having an Apple / Mac setup is the easiest and most painless solution for business owners and entrepreneurs on a go. Below is my personal Apple / Mac setup of devices that work seamlessly with one another.
iMac 24” – The ultimate All-in-one desktop.
I spend most of my time in front of my iMac. It is the base of my operations. I do most of my design work, administration, accounting and everything else associated with running a business on my iMac.
Being a graphic designer I need a lot of screen real-estate – the 24” screen on the iMac along with another external 24” monitor provide all the space I need. By plugging an external USB hard drive to the computer, it feels like I have unlimited storage space, even for editing large movie files.
I can access my iMac and all it’s files via wireless network or—thanks to MobileMe service—even over the internet from anywhere in the world.
To keep my data safe, I use online backup by BackBlaze which automatically backs up content of all my drives to a secure online server.
MacBook Pro – Incredible mobile powerhouse
If you are a business owner, you probably know what it is to be always on-the-go. I meet with lot of my clients at their premises a notebook has become a necessity. I use my MacBook Pro for showcasing our design proposals, making final tweaks to client’s websites at sign-offs, browsing internet and responding to emails, when I’m on the road.
I can access the internet anywhere and I don’t even need to have any special USB modem. Just by using my iPhone’s internet tethering option, I can connect my MacBook via to the internet via iPhone. It all runs over bluetooth so there isn’t even a need for a cable.
Data synchronization
Now the beautiful part about all this – all my key data is synchronized with all the devices I use. This means I have all my emails (IMAP), contacts, notes, calendars and passwords synchronized (via MobileMe).
I also synchronize all my documents, projects and working files between my iMac and MacBook Pro. This way I can go to see a client, make any changes to his project on my notebook right on the spot and when I get back to the office, all the changes are automatically mirrored on my big computer. This works both ways so any changes I may have made on the iMac will get transferred onto the MacBook and any changes I made on the MacBook will get transferred onto the iMac. (via ChronoSync)
This also means I have all the key data stored on two separate computers. In the event of an unexpected power cut or a hardware failure I can still access all my data and keep my business running.
iPhone
Say what you want but to me iPhone is the best smartphone out there. If nothing else, the 150,000 apps available for it should be big enough reason to get one.
I use iPhone to quickly check my emails and calendars, make notes on the go, keep in touch on social media or browse the internet when I quickly need to check something and I’m not close to my computer. Because all your contacts, notes, calendars are synchronized with your computer, it really becomes such a handy tool you start wondering how did you ever lived without one.
It can also provide internet access over mobile network for your notebook, without having to sign up for an extra data transfer plan. Connecting notebook to the internet via iPhone takes only a few clicks and is so far the most elegant solution of getting onto the net from anywhere.
Apple Airport Extreme base station
The Airport Extreme base station is an amazing wireless router. Not only it provides 802.11n dual-band fast wireless network for up to 50 users, it also has an USB port for plugging in your printer or an external hard drive. This will let you print documents from any room in the house to one central printer or turn a USB hard drive into a shared drive that’s accessible wirelessly on your network and over the Internet.
MobileMe subscription
MobileMe is a service that pushes email, contacts, and calendar events over the air to all your devices. So your iPhone, iPad, Mac, and PC stay in always synchronized. It is a must-have for any business professional with Mac and iPhone. Not only it allows you to keep your key data in sync, it also comes with other brilliant features. The one I find most invaluable is the “Find my iPhone” service, which let’s you find your lost iPhone or iPad using GPS. It even let’s you display a message on the lost phone, make it ring, or erase all your data in case it has been stolen.
iPad
With all the hype, I have to mention iPad as well. Although it is not available in New Zealand at the time of writing this article, I can easily see it as a perfect fit into the computer setup described above. iPad is perfect for that casual web browsing, reading your favourite blogs over the coffee in the morning, checking email, or replacing your old paper diary and organizer.
It’s small enough to carry around in your briefcase, yet it’s large touch screen offers the developers plenty of real-estate to work with. We are already seeing some tremendous applications designed specifically for the iPad and—just like it has been with the iPhone—it’s just a matter of time before we’ll be able to find apps for almost any occasion on the iPad.
Google Wave
There is one more tool I’d like to mention. Although it’s not an Apple product, it has similar properties that are behind the success of Apple’s products. Google Wave is simple, innovative and milestones ahead of anything else we have known so far. It’s an online tool for real-time collaboration and communication.
I have adopted Google Wave for my business because it makes working on a project and overall communication much simpler than email or phone calls. It’s perfect when you have more people working on same project, even more if some of the people involved are either on a road or work from remote location.
With Wave, it’s easy to log in from any location, check on the project status, post your own updates or just chat with your colleagues. One of the many uses I found is to use Wave for taking notes when in the meeting with a client. My colleague can instantly see all the notes and instructions I’ve written, as well as any file attachments, and she can start working on the project straight away. She can also post her own questions which I can instantly see while in the meeting and address any issues I might have missed, right on the spot. For some businesses, Google Wave can be a perfect free time-saving tool.
Quick summary
Here is a quick summary of my vision of “Perfect Mac Setup”
Use iMac as your desktop computer and as a heart of your operations.
Use MacBook Pro whenever on the go or for working at home. You could also use your MacBook Pro as your main computer when in the office, simply by plugging it into the Apple 24″ LED Cinema display (any other monitor would work too, but these ones are the best).
Use iPhone for phone calls, quick checking of emails and calendar on the road and to connect your notebook to the internet when no wireless network is available.
Use iPad for reading on the internet, checking and writing emails when not at the computer and as an organizer. I’m sure you would quickly find many other uses for it as well.
Use Apple Airport Extreme as your wireless network router.
Setup your mail server as IMAP to keep all your emails synchronized. IMAP stores all your emails on the server so any changes you make on one computer (marking messages read, moving emails into folders, deleting messages etc…) are automatically reflected on all the devices connecting to the server.
Use MobileMe service to keep your contacts, calendar events, passwords and other settings synchronized between your iMac, MacBook, iPhone and iPad.
Use ChronoSync to keep your data files, documents and working files mirrored between your desktop and notebook. This way you’ll always have all your latest data with you and you don’t have to worry about losing data in case of an unlikely hardware failure.
Use BackBlaze for online backup – it’s cheap and it automatically backs up all your files onto a remote server.
Use Google Wave when communicating with your team on a project or in cases that usually required a lot of emailing back and forth. It could very well save you a lot of time.
The above setup and solution is what I found to be working best for myself and my team. I think it shows how seamlessly Apple products work with one another – it plays a big part in why I recommend Apple products to anyone I think would benefit from owning one.
I hope this post will help you make things easier for yourself. Please let me know if you have any questions or comments on the topic.
What did you find as a best computer solution working for you?
